10 Reasons Why Using An Attendance Management System can be Beneficial

Automation is being used in almost every industry in a variety of areas. It has made work processes and daily life an easy affair. By opting for new technologies, one says yes to increased productivity with less physical effort.

Including automated attendance regularization techniques, not only helps companies keep a tab on their employees, but also reduces effort and, thereby, increases efficiency. In light of this, here are the top 10 advantages of using an attendance management system in your company for more productivity.

1. Accuracy

The manual system of managing attendance is bound to create errors even if the computational devices support them. An automatic attendance management system provides accurate time tracking, which helps to minimise the costly and inevitable errors in the manual data entry processes. This kind of accurate data helps provide accurate payroll and performance data.

2. Economics

An efficient attendance management system can help to control the costs. It helps to save money by ending various inaccuracies or illogical activities like buddy punching, time reporting, tardiness, overpayment, misuse of time, and absenteeism.

A recent study conducted by a leading consultancy found that implementing the automated attendance tracking system can effectively save considerable costs per employee for the organisation.

3. Efficiency & productivity

Manual managing and monitoring the company’s attendance is laborious, expensive and time-consuming. Plus, you need dedicated human resources to maintain attendance. All the time consumed in such administrative activities can be freed up by implementing the automated attendance management system.

This system can automatically track employees’ working hours and import them into the payroll system. Therefore, you save a lot of manual effort and time, which could be used for productivity activities. Accordingly, the automated attendance management system optimises the resources, which brings efficiency and improves the company’s productivity.

4. Insights & visibility

Now, with simple clicks, you could create proper reports on absences, hours worked and overtime. You can now get summary reports monthly for specific groups per data in the company. With the help of centralised data, you can easily generate customised data.

This helps to improve transparency and visibility within the company. Managers can now use these graphical reports for an easy and quick understanding of the attendance data.

5. Seamless workflow management

The integration of the attendance tracking system could offer good visibility to the data and help to ease the payroll and workflows, attendance, performance reviews and leaves. The alerts and notifications are automatic, so, a manager could approve the requests for overtime, early departure among others, immediately without the special request for communication.

6. Flexibility

Employees work from homes, offices or remote locations in this multifaceted work environment. The automated attendance management system allows the company to keep track of employee timings by using different varieties of options like desktop readers, internet networks, smartphones, biometric terminals, swiping technologies.

This offers more flexibility to the company, boosts employee engagement and improves the efficiency and productivity of the company.

7. Configuration & integration

The company can select the right attendance management system depending on their needs, work nature and policy requirements. You can benefit from the various systems that could be integrated with third-party hardware, such as biometrics and swipes. Plus, this system could be used to capture GPS linked attendance with the help of mobile applications. The company can create custom attendance policies according to the organisational needs related to attendance and time tracking systems.

8. Real-time tracking

The cloud-based automated attendance management system allows real-time monitoring and offers inputs for processing payroll automatically. This allows the company with proper management of alternative schedules of payment and provides all the information instantly. This allows the managers to create actual schedules on the report to adjust the work schedules and manage the activities of the workforce.

9. Security

A majority of the attendance management systems are usually created with highly secure architecture and systems. The biometric systems, in particular, are greatly secure and reliable and allow the company to save time and prevent any kind of buddy punching, time theft and reduce the administrative expenses that stem from the cases of lost ID cards and forgotten PINs. These systems particularly help the companies to enjoy top-priority security.

10. Compliance

Inaccuracy in the records may prove to be costly for the company when making the overtime payment. Plus, it also leads to labour laws violation risks. This could lead to expensive fines and legal troubles.

The automated attendance system helps the companies stay compliant with the labour laws and regulations in every state of their operations. It further simplifies the process with the integration of automated payroll systems. This leads to effective management and compliance with the laws.

There are tremendous benefits to going digital in the new technology-driven world of automated work. It, therefore, becomes increasingly important to incorporate a management system, which can provide a seamless operation of the company tracking process.

If your company is growing and now need to move to more automated processes in recruitment, we can help you. Alternatively, if you are a bigger company looking at exponential growth through renewed processes, BetterPlace can help with the transition. Connect with the best recruitment and attendance management specialists today.