Organisations, startups, and successful businesses have truly understood the value of investing in HR systems and HR software. They now know that, if nothing else, an HR software can at least help them manage their workforce with ease.
But what is an HR system? It’s a software or a platform that helps companies process and manage their employees’ information, amongst other things, such as people management and other HR tasks.
While isolated HR software can help your organisation handle specific HR functions and tasks like payroll, onboarding, and verification, others like an HRMS can offer comprehensive solutions to oversee every aspect of employee lifecycle, from hire to retire.
Given below are HR systems that your organisation ought to take advantage of (if your HR team has never utilised one before). Also included, are the key advantages and advanced characteristics of each which will give you a clear understanding of what’s best for your business.
Human Resource Management Systems or HRMS is an all-inclusive software that provides a wide range of HR functionalities, such as candidate sourcing, hiring, employee onboarding, background screening, payroll management, attendance, time and leave management, and employee upskilling.
An HRMS can integrate several functions performed by the HR department. It’s automated, and can easily combine with other systems and software so that your team of HR professionals can carry out several HR duties, and process large volumes of candidate information without any difficulties.
An HR software for hiring and recruitment does exactly what you expect it to — talent acquisition. Some HR software companies even combine this HR tool with an automated Applicant Tracking System (ATS) to post job openings across several job boards, process resumes, conduct interviews, manage applications, relay notifications and more.
The primary benefit (objective) of utilising recruitment software is the streamlining of hiring efforts. Together with an ATS and automation, an HR recruitment software helps you to advertise job openings and quickly sort through resumes. Having an HR system for hiring can help you deliver top-notch employee experience and eliminate irrelevant applicants. In short, you reduce your time-to-hire and make your HR team’s job that much easier.
HR technology for employee background screening is arguably the most important amongst other entries on this list. As an organisation, you need to be absolutely sure of who you’re hiring before actually hiring them. An HR software for background verification will help expose irregularities and hidden information about a candidate’s work history, skills, personality, work ethic, amongst other things like credit history, criminal records, and drug use.
Background checks help you to expel candidates who might engage in workplace violence and pose a threat to others. Not only that, employee checks can drastically reduce the risk of legal hassles, penalties, and reputational harm relating to state and central regulatory laws. Additionally, with background screening HR systems, you make better hiring decisions, reduce turnover, get quality talent, and boost productivity.
Such software helps HRs when new employees enter and exit the organisation. It ensures that every aspect of onboarding and offboarding is expertly handled (and is compliant), whilst ensuring top-notch employee experience.
The process of bringing employees on board or letting them go is usually riddled with errors and mismanagement. With an HR system, you can be sure of tying up all loose ends, especially when it comes to compliance tasks such as collection of documents, distribution of offer letters, and closing of official email IDs.
An online attendance management system is a HR software that manages employees’ attendance, leaves and work hours on a daily basis. With an automated attendance system, you can control and monitor login times, time offs, total hours worked and more.
Most of all, HR software for attendance management eliminates the need for manual tracking and recording of employee attendance, time, and leaves. In short, you’ll be eliminating errors and chances of employees abusing the attendance system which will lead to more accuracy when it comes to calculation of salaries and payroll.
Payroll and accounting, when done manually, can not only be labour-intensive but also error-prone. An automated payroll software accurately calculates employee compensation, ensures legal compliance with regard to regulatory laws and guidelines, and disburses employee salaries on time.
Accuracy in payroll calculation and legal compliance are the foremost benefits of HR accounting and payroll systems. You make fewer errors, save time and effort, and bypass legal hassles and hefty penalties.
Learning and development of employees (employee upskilling) is managed via HR training software, which is also used to develop and oversee employee training initiatives. HR technology of this type can be used to administer third-party courses, produce and distribute exclusive learning content, assist with new employee orientation, and monitor employee learning and development trajectories.
By using HR L&D software, you can make sure that a new hire is adequately equipped with knowledge and skills. Additionally, employee upskilling makes sure that workers are abiding by company regulations and policies. For instance, if your business mandates cybersecurity awareness training, HR software for employee training and development allows you to deliver courses and reading material on the topic, and keep a log of staff members who finish the training program.
Your business’ growth and success should hinge on a solid human resources team. This team of HR professionals manages a company’s most important resource: its people, and works diligently to preserve adn nourish the bond between employees and the employer, eventually boosting corporate reputation.
However, HRs don’t have it easy; especially when the headcount increases as the company grows. The process of managing an employee’s entire lifecycle together with the planning and execution of several other crucial HR processes is undoubtedly time-consuming.
State-of-the-art HR software can help. With each passing day, HR systems are being adopted by businesses of all sizes and stature to automate and streamline erring HR activities. The benefits and features of HR systems are out in the open for everyone to gauge — they lower the potential for error and improve the administration of complex HR tasks and processes..
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