Unlock Hiring Potential: Best Practices for Utilising an ATS

ATS stands for “Applicant Tracking System.” It is a computer program designed to help companies manage their recruitment and hiring processes more efficiently. It can also automate many of the tasks involved in recruiting, like posting job listings, screening resumes, scheduling interviews, and following candidate progress. Moreover, it can help the team find the best candidates for open positions.

In recent years the volume of job applications has increased. There is a need to manage the hiring process efficiently. Thus, ATS has become a crucial tool for hiring. This guide talks about the best practices for using an ATS. Following these can help organisations reduce recruitment time, it hikes the quality of hires, reduces the workload of recruiters, and can help HRs follow legal requirements.

Essential Features of an ATS

Here are some key features of an Applicant Tracking System:

1. Job Posting Management: An ATS enables recruiters to post job openings on multiple job boards with a single click. The system can automatically distribute job postings to various channels, including job boards, social media platforms, and company career pages.

2. Resume Parsing: ATS software can parse resumes and extract meaningful information such as work experience, education, skills, and contact details. This feature can save recruiters a lot of time by automatically populating candidate profiles with relevant information.

3. Candidate Database Management: The ATS maintains a database of all candidate applications, allowing recruiters to quickly search, sort, and filter through resumes to find the most qualified candidates for a particular job opening.

4. Candidate Communication: ATS systems automate candidate communication by sending automated emails to candidates, scheduling interviews, and providing updates on the status of their applications.

5. Customisable Workflow: ATS workflows can be customised to reflect the recruitment process of a particular company. This can help ensure that all candidates are evaluated consistently and fairly.

ATS Best Practices for Every Business

1. Choose the Right Software

Finding the right ATS software that meets the organisation’s requirements is crucial. It should have an easy-to-understand interface along with a career page builder. One should look for software that offers valuable insights and ensure that the system integrates with other programs.

2. Align The Approach

Every business has its unique hiring process. It means that not every organisation will use an ATS in the same way. Identify areas where one can leverage its features to benefit the business. Hence, aligning the program with the company’s needs is vital.

3. Involve Key Individuals

During the initial phase, involve individuals who would use the software frequently. They should understand the various features and resources available to increase overall efficiency.

4. Provide Training For Holistic Growth

Training the HR team on the ATS can be highly beneficial. It would be helpful to have some tutorials or widgets to help the team understand the software’s features. Despite having top-notch recruiting software, things may need to be improved.
This happens when the HR team needs to gain knowledge of its know-how. Thus, training all HR personnel to use the chosen ATS is crucial.

5. Ensure That ATS Can Import Data

Make sure that the ATS can receive imported data from a previous system. A vital feature to consider is data migration. Suppose one has been using a different method for managing candidate information. In that case, the selected ATS should enable one to import that data swiftly.

A company will immediately witness improvements after following these ATS best practices.


ATS is a valuable tool for organisations. It streamlines recruitment and hiring processes. One can find ideal candidates using ATS best practices. It offers features like job posting, resume screening, and candidate management. Firms must follow vital practices to ensure successful implementation.

With the right ATS software and best practices, companies can unlock their hiring potential and build a more productive and successful workforce.

Shalini L

One of the prime contributors for this blog, Expertise in Staffing and Recruitment, Content Strategist by Profession. A Music Lover & Traveller by Choice.

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