Top 10 Letter of Appreciation Examples for Star Performers in Your Organisation

Appreciation is a great way to recognize the hard work and efforts put by your employees while at work. And, an appreciation letter or mail is the best way to show your employees that you acknowledge, recognize and appreciate their efforts — it boosts the confidence and the morale of your workforce.

What Is An Employee Appreciation Letter?

An employee appreciation letter is a formal document that a manager or employer uses to express their gratitude and appreciation to an employee for their hard work and dedication towards the company.

This letter is usually given to the employee on special occasions, such as their work anniversary, the successful completion of a project, or any other significant achievement. The purpose of an employee appreciation letter is to show recognition and acknowledge an employee’s contributions, which not only boosts their morale and motivation but also encourages them to continue performing at a high level.

This letter can also help to build a positive company culture where employees feel valued and appreciated for their work. When writing an employee appreciation letter, it is essential to be specific and highlight the employee’s contributions and achievements. This shows that the employer has taken notice of their hard work and is not just sending a generic letter.

Moreover, keeping the letter professional yet personal and authentic is essential so it does not come across as insincere. The letter should also be delivered promptly to make it more impactful. In conclusion, an employee appreciation letter is a powerful tool that can help to foster a positive and productive work environment.

By recognising and appreciating employees’ efforts, companies can motivate them to continue performing at their best and build a culture of appreciation and recognition.

Why should you appreciate your employees?

In the workplace, gratitude may be as easy as expressing “thank you” for a good performance, respecting deadlines or being informed and on time for a presentation. Appreciation is important to develop a healthy company culture and improve employee-leader connections. Studies show that gratitude is one of the most effective ways to encourage people, increase productivity and ensure dedication.

Appreciation has a rippling impact throughout the workplace. An individual who feels valued is more likely to express their gratitude to their peers.

Do you remember when you last appreciated your employees for completing their task timely and successfully? Do you remember the last time you said “thank you” to your star performers for the effort the put in to help your business grow? Do you remember the last time you sent an employee appreciation letter or appreciation mail?

If you don’t recollect one such instance easily, maybe it’s time you start recognizing and appreciating your employees for the effort and hard work they put into their jobs daily.

It is easy to underrate the significance of an appreciation letter to employees, thinking that none of the employees is going to read it or none will care about it. But research shows that 9 of every 10 times an appreciation letter has boosted the confidence and morale of the employee and has resulted in more productivity.
appreciation mail
appreciation mail

The right time to send an appreciation email

Timing is everything when it comes to an appreciation email or note. You should choose the moments carefully and pull all stops to recognize the outstanding employee or team. There are, of course, many instances that’ll present fantastic opportunities to showcase your appreciation.

  • Send in your appreciation to an employee who has helped you out with a task or to someone who has toiled to contribute to a team.
  • If you have noticed someone who has worked hard on a project, helped out a coworker, or taken on additional responsibilities then do not waste any time to let them know that you appreciate their contributions.
  • Is there a vendor or a client who has gone out of their way to help you out and make your job easier? In that case, let them know immediately that you are grateful for their support.
  • Everyone has those moments where the day doesn’t start on a good note. If there’s someone who has swung by and made your day a little bearable then let them know that how their kind words encouraged you beyond measure.

What should you include in the appreciation email?

There are many things you can try with an appreciation email. That said, apart from the little “extra” tidbits you may want to include, the following should undoubtedly be in it.

  • The subject — why are you writing this appreciation email in the first place?
  • Salutation or Greeting — start with the paragraph immediately unless the appreciation email is addressed to an individual.
  • The main reason why you’re writing the appreciation email.
  • Sign off with your name and signature only after saying thanks and specifically mentioning your appreciation.

A few important must-dos when writing an appreciation email

  • A little appreciation goes a long way in making someone’s day. Never forget to write one, as a little gratitude can have a huge impact on the work culture and the workplace. Employee morale and workplace positivity can be boosted by taking a few moments from your busy schedule to remind them that you notice their contribution and appreciate their help.
  • Mind the length of your email — it doesn’t have to be long. Just mention the important facts and get straight to the point. You can get to the appreciation part from the get-go and say something about their timely help, accomplishment, and contribution.
  • Have a team you want to thank? Then thank everyone and be sure not to leave anyone out no matter the scale or aftereffects of their contribution. Drop their name in the email even if they weren’t actively involved.
  • You have to be careful before sending the appreciation email. Be sure to proofread the email, line-by-line, many times, focusing mainly on typos and misspelled names. A slipup, no matter how small, can goof-up the message, or worse, entirely alter the sentiment.

Today, we share with you some email templates that you can send to your employees as an act of gratitude for their work. These appreciation letter samples are crisp and effective.

Why send an Letter of Appreciation 

Employees will feel valued and recognised if appreciated. There would be a stronger team spirit, higher loyalty and increased retainers. Letters of appreciation can offer particular praise and gratitude for well-executed jobs or projects, or they can show broad appreciation for the workers for their efforts as a whole. The following are some examples:

Appreciation Letter Samples

1. Appreciation letter for hard work

Although you do not expect your employees to work beyond the usual working hours, a humble note of thanks will encourage your employees. They will realise that their hard work’s been noticed by the company, making them want to work harder and contribute in more ways.

For example: 

“Dear Lata,

Thank you for helping your project manager, Angela Parmar, on the latest project. Your work reflects your dedication to the project and the organisation.

The management feels grateful as we realize that the project couldn’t have been done successfully without your support. Thank you once again.


The XYZ management”

2. Appreciation letter sample for good work

This is a commonly used template to thank employees for the job when done well. This letter is an effective way to appreciate the job well done by your employees.

For example:

“Dear Jiten,

On behalf of the XYZ management team, we would like to appreciate you for the amazing work that you did on the ABC project. Your professionalism reflects in the countless hours that you put into the project to ensure it gets completed smoothly. This has impressed the entire team. Your self-motivation, dedication and diligence are an inspiration for your team. 

Thank you for doing a great job!


The XYZ management”

3. Appreciation letter format for sales performance

Achieving sales targets is a tough task; they are quite challenging and even demoralizing for the employees at times. Here is an email template that you can utilize to appreciate your salesforce for their impeccable sales performance.

For example: 

“Dear Faiza,

Congratulations on achieving your sales target for the given month! We would like to thank you for your outstanding performance. 

Your determination and hard work have paid off well, and we feel truly grateful to have you as our employee. The administration team at XYZ acknowledges and appreciates your efforts.


The XYZ management”

4. Appreciation mail for volunteering

Every employee doesn’t have the time to volunteer for a cause after work hours. So, do not forget the contribution of the employee who has volunteered to help you achieve your targets by going above and beyond. An appreciation letter is a perfect way to acknowledge their contribution.

For example:

“Dear Thomas,

Thank you for filling in for our Project Manager, Alice, and volunteering your services in the duration of her sudden absence.

We are thoroughly impressed by your work and the leadership qualities you showed in a time of need. The rest of the team looks up to you for your dedication and work ethics. On behalf of the management team at XYZ, thank you once again.


XYZ management”

5. Appreciation letter for being a good leader

Yes, even managers and leaders need recognition for a job well done. An appreciation mail is a great way to thank them for their great leadership skills.

For example: 

“Dear Mihir,

We have received positive feedback and reviews from the members of your team and we want to thank you for displaying outstanding leadership during the ABC project. 

You did not only achieve your goals within the given deadline but also set a great example of accurate goal-setting and efficient output. You recognized the talent and skill of every team member in a deserving and thoughtful way. We are sure that the team feels recognized and rewarded under your able leadership.

We thank you once again, for showing such impeccable leadership skills. Your skills will not go unnoticed and we at XYZ management are sure to utilize your leadership skills for future endeavours.


The XYZ management”

6. Appreciation letter for going beyond

Every employer has an employee who is proactive in providing help and assistance without being requested. Here’s an appreciation mail template to appreciate their contribution.

For example: 

“Dear Samantha,

The XYZ management team would like to thank you form your immense contribution in helping the company shift into the latest office space.

Though it is not a part of your job profile, you still came forward willingly, out of your office hours, to help the company.

Your help exceeded our expectations. This task couldn’t have been completed efficiently without your cooperation.  Thank you once again.


The XYZ management”

7. Appreciation letter for a great annual performance

Your employees have worked hard to achieve the annual targets of the company. So, why not appreciate their annual performance and end the year on a high note by sending them a personalised email. An appreciation letter sample for this purpose is mentioned below.

For example:

“Dear Sachin,

It has been a great and eventful year for XYZ. The management team would like to thank you for your immense contribution towards making this year a terrific one.

Enjoy your wonderful break! We look forward to seeing you in the New Year, rejuvenated and ready to take on new challenges with more passion.

Best wishes,

The XYZ management”

8. Appreciation letter to employee for being who they are

Few employees pretend to be good when at work. They are insecure and scared about not being fully accepted for being different in their views and their approach to work. However, there are those who are honest about who they are and how they work. Here is an appreciation letter sample to help you appreciate their true qualities, helping them bring out their best more often.

For example:

“Dear John,

We want to thank you for being your true self while at work. Your optimistic attitude and good conduct, while at work, is motivating for your peers and senior colleagues alike.

You are an inspiration for the team and you have a significant role to play in the future success of the organisation. Keep the good work going, and, thank you once again.

Warm Regards,

The XYZ management”

9. Appreciation letter for great teamwork

Great achievements are possible only with great teamwork. If your company was able to finish a difficult project in time because of such a team, the appreciation letter format mentioned below is a great way to thank the awesome team.

For example:

“Dear XY Team,

The XYZ management would like to thank every member of your team for completing this difficult project in time and well within the budget.

We appreciate the spirit of each team member. The teamwork displayed while doing the project was exemplary and commendable. You have set a benchmark and are a source of inspiration for all other teams at XYZ.

We are thrilled to have such a terrific group of people working in tandem. We appreciate your performance and look forward to working with you on many future projects. Thank you once again.


The XYZ management”

10. Appreciation letter for assistance

Sometimes your team needs assistance on a particular project and you decide to ask an experienced expert from another department for help. An appreciation letter is a great way to recognize their help in the successful completion of the project.

For example:

“Dear Jaffar,

Thank you for coordinating with us for the development of the ABC project. Your experience and expertise were of immense help in the timely completion of the project.

Thank you once again for your selfless assistance.


The XYZ management”

Appreciation is a great way to recognize the hard work and efforts put by your employees while at work. And, an appreciation letter is the best way to show your employees that you acknowledge, recognize and appreciate their efforts. An appreciation email is the simplest and the best way to boost the confidence and the morale of your workforce. So, use these templates to show your gratitude to your employees. Show them you care and they will repay you with loyalty and increased productivity.

Follow us for more such email templates for different corporate occasions.

Appreciation Mail Templates FAQ’s

1. How often should a manager send an appreciation mail?
It is always recommended to send an appreciation email whenever an employee achieve something beyond your expectation. Instead of sending multiple appreciation emails, one can also comprehend all the recent achievements of the employee and send a mail all at once.

2. What are the common subject lines used in appreciation emails?
The subject line of any email should emphasize the focus of the email content. Some of the commonly used subject lines for appreciation emails are:

  • “Well done ‘Name”
  • “Thank you ‘Name’ for your incredible work”
  • “Good work ‘Name’, Well done!”

3. How to motivate employees?
Creating an employee-friendly work environment, encouraging friendly competition, rewarding and acknowledging good work etc are some of the best practices to motivate employees.

4. How to measure employee engagement and performance?
The company HR or related authority must ensure that there is a solid plan or way to measure employee engagement effectively. You can find some proven employee engagement measurement ideas here.

5. What are some of the common mistakes everyone makes while writing an appreciation email?
Sending the mail too late, not proofreading the content, being generic and not being precise are some of the common mistakes seen in appreciation emails. Always follow best practices and try to avoid these mistakes while writing an appreciation email.

6. How to acknowledge an appreciation email?
It is a good practice to acknowledge every formal email you receive. Healthy work relationships and communication with your manager will help you move forward more strongly. So you must acknowledge your appreciation email. You can acknowledge appreciation mail by sending a formal ‘Thank you’ email.



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